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Best 3 Tips for Managing Outsourced Projects

If your company or business is yet to adopt outsourcing, you should delay no further to avoid losing out more on the benefits that come with outsourcing. If you’re yet not familiar with those benefits, they include significant cost saving, access to large pool of talents, increased productivity, higher speed in completing tasks and more. Keep reading to learn about best tips for managing outsourced projects.

Tip #1: Adopt Virtual Meeting and Task Tracking

As you probably know, outsourcing service providers work remotely. In fact, the freelancer may even be working from another country, so you don’t get to see face to face most times — from the time of hiring to completion of project. And of course, you need to monitor outsourced project to be sure things are going as you planned.

This is why you need to adopt virtual meeting and task tracking systems or programs to help you manage outsourced projects more effectively. While you can exchange phone calls and emails with your outsourcing partner, you should consider speeding up and making the process easier and better by adopting virtual task tracking programs such as Flow, Producteev, HiTaask, or Asana.

Outsourcing companies also use such software programs to monitor and track work progress among team members. Subsequently, team members are able to instantly provide update on progress towards a project. Others are able to access such updates virtually and from anywhere. Ultimately, there will be greater efficiency and increased overall productivity.

Tip #2: Set Targets

Targets and deadlines are great techniques for promoting speed and increased productivity with outsourced tasks. From the onset of the outsourcing contract, you should consider setting targets that the outsourcing company should meet at each phase of the project (for projects that are in segments or phases).

For instance, in the case of social media marketing, you can specify the number of posts (videos, images or texts) that should be posted daily. Also, you can set a deadline for the completion of the entire project. Setting targets and deadlines help to get rid of possible laxity in an outsourcing relationship or even in a regular workplace.

Tip #3: Encourage the Outsourcing Partner to Use Innovative Tools

Typical example is the use of to-do list apps to boost greater efficiency. The best part is that these apps and programs are usually inexpensive and would include Todoist, Task, and Pocket List. Using these and other programs, employees can prioritize tasks based on specified parameters such as deadlines or quotas. As a result, projects are completed early enough.

Finally, you should also employ motivational tactics such as commending quality and high performance at each phase, to manage outsourcing partnership and outsourced projects.

Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! Inspires entrepreneurs build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams.

One Response to “Best 3 Tips for Managing Outsourced Projects”

  1. Everyone loves it when people come together and share opinions.
    Great site, continue the good work!

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